Zahara AP Automation Features
Carefully considered to level up every aspect of your AP process
We know only too well that every team has different requirements. We have an abundance of features at your disposal so you can experience infinite customisation, without compromising on quality or sophistication.
One connected toolkit for AP automation
Zahara brings purchasing, invoice processing, approvals, supplier payments and reporting into one workflow. Instead of separate spreadsheets, inboxes and banking steps, finance gets a clearer way to control spend from request to payment.
Start with the parts your team needs most, then expand as your process matures. The same approval logic, audit trail and supplier data can support purchase orders, invoices, mobile approvals, receipting and month-end reporting.
Core Zahara features
Raise purchase requests and orders before spend is committed, then route them through the right budget holders. Zahara gives finance a clear record of who asked, who approved and what was agreed with the supplier.
Receipt goods and services against purchase orders so invoices can be checked against what actually arrived. Teams can see delivery status, goods received notes and remaining order balances without chasing email trails.
Build approval routes around your teams, values, departments, suppliers and projects. Zahara keeps approvals moving with clear routing, reminders and audit trails for every purchase, invoice and payment decision.
Capture supplier invoices from PDFs and email attachments, read the key fields, match them to suppliers and purchase orders, then move clean invoices into review or approval with less manual entry.
Prepare supplier payment runs from approved invoices and keep final payment approval under control. Zahara helps finance teams reduce banking admin while keeping visibility over what is ready to pay.
Track spend, approvals, suppliers, invoices and bottlenecks in one place. Zahara gives finance teams the reporting and audit detail they need to understand where money is going.
Accounts Payable Management
All the security, without compromising on usability.
- Cloud-based - nothing to install
- Multiple Business Units & Divisions
- Flexible accounts / finance Integrations
- Control of user permissions and roles
- Multi-currency handling
- Ring-fence spend into Projects
- Create departmental or project Budgets
- Flexible reporting and accruals
- Purchase Order & Purchase Invoice Approvals
- Automatic invoice processing - OCR Reading
- Used worldwide
- On-premise tool for syncing and reporting
- Built-in 2FA with Google Authenticator
- Login with Microsoft or G Suite
Purchase Order Processing
The simplest and most efficient way to crack down on spend.
- Raise purchase orders
- Staff expenses processing
- GRN & Receipting of Orders
- Multi-step authorisation workflows
- Order / Invoice Matching and balances
- Vendor and catalogue management
- Full audit trail and compliance for every purchase
- Spend Analytics and reporting
- Budget progress on order raise
- Multiple purchase approval conditions
- Send PO to supplier automatically
- Choose PO format - PDF / CSV / JSON
- Bulk-email suppliers
- Batch update suppliers
AI-Powered Invoice Processing
Automate invoice capture, coding and approvals to streamline invoice processing with Zahara.
- Fast & accurate invoice reading including line-items
- Automatic invoice creation and routing for trusted suppliers
- Fast create, or step-by-step check and create
- Paper-less processing - PDFs saved in Zahara
- Advanced invoice approvals including approver coding
- Automatic invoice exporting to finance system
- Hold invoice approvals pending GRN / Delivery
- See order invoice difference and balance
- Easily find invoices using search
- Invoice custom fields to suit
- Export invoice data in various formats
- Duplicate invoice prevention
- Bank account checking
Mobile App Features
Better financial processes, even on the go.
- iOS & Android
- Landscape iPad mode
- Great approval experience with push notifications
- Raise trade-counter quick orders
- Receipt deliveries
- Record expense and mileage claims with receipt reading
- Create full purchase orders on the go
- Login with Microsoft or G Suite
Supplier Portal & Management
Effortlessly manage your entire supplier base.
- Supplier onboarding portal
- Supplier self-service updates
- Bank account validation
- New supplier alerts via Microsoft Teams
- Bulk-import supplier catalogues
- Email suppliers directly from Zahara
Zahara features FAQs
Short answers to common questions about what Zahara can automate across accounts payable, purchasing, approvals and supplier management.
Zahara includes purchase orders, invoice processing, approval workflows, supplier payments, reporting, supplier management, budgets, receipting, mobile approvals and finance system integrations.
Yes. Zahara helps teams raise and approve purchase orders, receipt deliveries, capture supplier invoices, match invoices to purchase orders and route invoices through approval workflows.
Yes. Zahara supports configurable multi-step approval workflows for purchase orders, invoices, expenses and supplier payments, with routing rules based on your process.
Zahara connects with a range of finance and ERP systems, including cloud and on-premise accounting platforms, so approved purchase and invoice data can move into your accounts process.
