Say goodbye to Lost Receipts
AI Expenses captures receipts automatically, routes claims through configurable approval workflows, and reimburses your team the moment sign-off lands.
From manual claims to automated flow
Manual expense management slows down when receipts, approvals, and reimbursements all live in different places.
AI Expenses connects the process from receipt capture to approval and payment, giving finance teams complete visibility without the month-end firefighting.
Less chasing. Fewer errors. Employees paid on time.
Manual expense claims today
Receipts, spreadsheets, and approval emails get scattered across inboxes, message threads, and separate tools — with no one able to see the full picture.
Expense claims with AI Expenses
Capture receipts, route approvals, reimburse employees, and export to finance — all connected, all automatic.
Because expense management works best when every step is connected. AI Expenses ties receipt capture, approval routing, reimbursement, and reporting into one automated workflow — so employees can focus on their work, not their receipts.
Finance gets full visibility, stronger compliance, and clean data in their accounting system without lifting a finger.
Less firefighting for finance. More confidence in every claim.
A simple, intuitive interface means employees actually submit claims on time — without IT training or someone having to chase them.
Claims route to the right people automatically. Escalation reminders fire if anything stalls. Finance never has to chase again.
Automatic payment on approval means no waiting until month-end. Happier employees, cleaner cash flow forecasting.
Tax rates, expense policies, multi-currency handling, and full audit trails come ready to use — no IT involvement needed.
Finance teams rely on AI Expenses to capture claims, speed up approvals, and keep employees reimbursed on time
Manual receipt entry is the biggest time sink in expense management. Employees forget to claim, make errors, and skip smaller amounts entirely. AI Expenses uses OCR and AI to extract the supplier, date, amount, tax, and category from any receipt — photo, email forward, or document upload.
Your team can submit a claim in seconds from their phone. No manual typing, no waiting until they're back at a desk, no end-of-month scramble trying to remember what the receipt was for.
Every receipt captured. Zero data entry.
Not all expenses need the same approver. A £12 coffee is different from a £1,200 hotel stay. AI Expenses lets you build approval workflows based on amount, category, team, or any combination of your rules — configured in minutes, without technical help.
Approvers can act from email, the web app, or mobile. If they don't respond, automatic reminders keep the process moving. Finance always has a clear view of what's approved and what's still outstanding.
Faster approvals. No bottlenecks. No chasing.
Once a claim is approved, AI Expenses can automatically trigger reimbursement — so employees aren't waiting until month-end to be paid back. Claimed amounts, tax splits, and coding are all carried through to make the export to your finance system clean and accurate.
Whether you use Xero, Sage, QuickBooks, or another system, approved claims can be exported with the right coding, project, and department data already attached. No retyping, no reconciliation headaches.
From receipt to reimbursement, without the manual steps in between.
I love when work forgets I raised a claim.
Said no one ever.
Answers to the questions finance teams and employees ask when they are replacing manual receipt submission, approval chasing, and end-of-month reimbursement runs.
AI Expenses uses OCR and AI to extract the supplier name, date, amount, tax, and category from any receipt — whether it's a photo, email forward, or document upload. Employees spend seconds submitting a claim, not minutes typing.
Yes. AI Expenses lets you configure approval workflows based on any combination of claim amount, expense category, department, project, or employee. Each step can require a single approver, any one person from a group, or all group members.
Yes. AI Expenses integrates with popular finance systems including Xero, Sage, and others. Approved claims can be exported with the correct coding, tax splits, and project data already attached, keeping your finance system clean.
Yes. Approvers can review and approve claims from the AI Expenses mobile app, web app, or directly from email notification links — no login required for email-based approvals.
AI Expenses can trigger automatic payment on approval, meaning employees are reimbursed as soon as their claim is signed off. This removes the need for manual payment batches at month-end and keeps employees happy.
Yes. AI Expenses handles multi-currency receipts with automatic conversion and exchange rate tracking, making it suitable for international teams and employees who travel regularly.
AI Expenses includes built-in tax rate management, VAT handling, configurable expense policies, mileage and CO2 tracking, and a complete audit trail of all claims, approval decisions, and payments.
Yes. AI Expenses is designed to integrate with Zahara, sharing suppliers, projects, and accounting data for a fully connected spend management process that covers both purchase orders and employee expenses.
