- - Xero- Business Central- QuickBooks Online
About Us
Purchase Order Features
Give your business the control it deserves
Practical tools and features that lighten the load, helping your team work faster and with ease.
We know only too well that every team has different requirements. We have an abundance of features at your disposal so you can experience infinite customisation, without compromising on quality or sophistication.
Our key features are:
Purchase Orders
Know your costs before you commit to spending.
Deliveries & Receipting
Full audit trail so you have total visibility of what’s been delivered and receipted.
Approval Workflows
Infinitely customisable workflows so you can be ready for every scenario.
AI Invoice Processing
Pay your invoices 9 times faster using our specialised OCR.
Supplier Payments
Make secure payments in-app to avoid the faff of online banking.
Reporting & Analytics
With a complete audit trail and GRNs you’ll know if there are any hold ups.
Secure and Setup
All the security, without compromising on usability. - Cloud-based - nothing to install
- Multiple Business Units & Divisions
- Flexible accounts / finance Integrations
- Control of user permissions and roles
- Multi-currency handling
- Ring-fence spend into Projects
- Create departmental or project Budgets
- Ample Document Storage
- Flexible reporting and accruals
- Purchase Order & Purchase Invoice Approvals
- Automatic invoice processing - OCR Reading
- Pay as you go pricing
- Used-worldwide
- On-premise tool for syncing and reporting
- Built-in 2FA with Google Authenticator
- Login with Microsoft or G Suite
Purchase Order Processing
The simplest and most efficient way to crack down on spend.- Raise purchase requests or purchase orders
- Staff expenses processing
- GRN & Receipting of Orders
- Multi-step authorisation workflows
- Order / Invoice Matching and balances
- Vendor and catalogue management
- Full audit trail and compliance for every purchase
- Spend Analytics and reporting
- Budget progress on order raise
- Multiple purchase approval conditions
- Send PO to supplier automatically
- Choose PO format - PDF / CSV / JSON
- Bulk-email suppliers
- Batch update suppliers
Invoice Processing Features
Process your invoices 9 times faster with Zahara.
- Fast & accurate invoice reading including line-items
- Automatic invoice creation and routing for trusted suppliers
- Fast create, or step-by-step check and create
- Paper-less processing - PDF's saved in Zahara
- Advanced invoice approvals including approver coding
- Automatic invoice exporting to finance system
- Match invoices with orders
- Hold invoice approvals pending GRN / Delivery
- See order invoice difference and balance
- Easily find invoices using search
- Invoice custom fields to suit
- Export invoice data in various formats
- Duplicate invoice prevention
- Bank account checking
Mobile App Features
Better financial processes, even on the go..
- Fast & accurate invoice reading including line-items
- Automatic invoice creation and routing for trusted suppliers
- Fast create, or step-by-step check and create
- Paper-less processing - PDF's saved in Zahara
- Advanced invoice approvals including approver coding
- Automatic invoice exporting to finance system
- Match invoices with orders
- Hold invoice approvals pending GRN / Delivery
- See order invoice difference and balance
- Easily find invoices using search
- Invoice custom fields to suit
- Export invoice data in various formats
- Duplicate invoice prevention
- Bank account checking
Full Integrations - Sync & Export
Full sync or use our SmartSync tool for on-premise systems.
- Sage 50 UK
- Sage Intacct
- Sage 200 UK
- Xero
- QuickBooks Online
- MYO
Invoice Export Files
Use SmartSync to bridge the gap between any ERP or accounting software and allows invoice data to flow between them.
- QuickBooks IIF
- Twinfield
- Access Dimension
- Excheqer
- Agresso
- Custom export profile generato
Event Driven Integrations
Event driven integrations are a fast and easy way of getting data in and out of Zahara.
- Zapier
- Microsoft Flow
Coming Soon
- Microsoft Business Central
- Netsuite
Reporting & Analysis
Our real-time reporting and analysis allows you to see who's buying what and from who, meaning more control and visibility of spend.
- Built-in Excel reports
- Report on approvals, invoices, orders
- GRNI
- GRN Accruals
- Line-item analysis
- Budget Progress Reports
Reporting API
Drill-down into line level analysis so you can make top-level, or everyday changes.
- Connect using Power Query
- Excel or Power Bi analysis
- Create custom reports and Analytics
- Budget progress with drill-downs
- Option for dedicated reporting database
- Connect using any software - Tableau / Crystal etc
Are the approval workflows multi-step?
Yes. Multi-steps with multiple conditions, so out-of-the-box you can be up and running with little effort.
How accurate is the invoice processing?
Very accurate. All invoices are recognised centrally, which means none of our customers have to do any training.
My finance system isn't listed above?
Everything in Zahara can be imported as part of the initial setup using CSV files. Our main data hand-over from Zahara to your finance system are approved invoices. Can your finance system import a CSV or Excel file with invoice data? If the answer is yes, you can still enjoy Zahara to the full.
If you'd prefer, Zahara can be used on its own without a finance system to control spend requests.
What exactly is Zahara controlling?
Spend. Costs. If every purchase request has to be approved, you can control what is being purchased and what suppliers you are using. You are then back in control as your business scales.
How easy is Zahara to use?
Zahara has all the features and settings that any modern finance team would want, without compromising on having a user-friendly interface. We wanted it to be accessible even for your colleagues who aren't in the finance department.
What do your customers say about Zahara?
They say "how did we manage without this!"
Schedule your exclusive software overview today!