When spend needs approval
Requests, purchase orders, invoices, and exceptions can all enter a controlled route.
Invoice Approval Software
Invoice approval software with multi-step workflows
Route invoices and purchase requests to the right approvers, reduce bottlenecks with reminders and visibility, and keep every decision in one audit trail.
- Route invoices and purchase requests to the right approvers
- Reduce bottlenecks with reminders and live approval status
- Approve by email, web app, or mobile app
- Keep every approval decision documented in one audit trail
John Clarkejc@myzahara.net
Invoice #INV-2048 ReceivedBrightline Supplies LtdBuyerReceiver
Costs Transparent
Supplier Paid On-Time
Time Savings
Cost Reduction
Audit-ability
Why spend approvals matter
Spend approval is critical in managing organisational spending, ensuring that purchases are necessary, within budget, and authorised by the right people. It adds accountability and prevents overspending or unauthorised expenses — before and after invoices arrive.
Zahara simplifies this with multi-step invoice approval software that also covers purchase requests. Customise approval routes based on roles, departments, or spending limits, ensuring compliance and transparency at every stage.
Notifications and tracking features keep everyone in the loop, reducing delays and improving efficiency. Zahara ensures that the right people are informed at the right time, so no step in the process is missed.
Approval workflow automation
Simple or sophisticated approval workflows, created in minutes
Zahara's key strength is the ability to create simple or incredibly sophisticated approval workflows in minutes. Conditions and rules can be applied to each step of the Accounts Payable Automation process, to engage the right people in your organisation.
Approval workflows can be created for purchase orders, requests to buy that can be turned into purchase orders, and invoice approvals. They can include approval decisions, branching logic, reminders, escalations, supplier actions, and finance system exports.
A workflow engine for the process you already have
Zahara is not limited to a handful of preset approval routes. It can be configured around the rules, exceptions, people, and handoffs that make your approval process work.
The important question is not whether your process fits a template. It is how Zahara can reflect the approval controls your organisation needs.
Yes, Zahara can handle the 27-step version. But we'll help you avoid turning paperclips into a board-level decision.
Want to see how your own approval process would work in Zahara?Talk to Us
See the whole Zahara flow
Invoice approval software for every decision
Zahara brings invoice approvals, purchase requests, purchase orders, reminders, status tracking, and audit trails into one automated workflow. Watch the video to see how approvals move through Zahara and help teams replace email chasing with faster, clearer decisions.
Thousands of finance teams trust Zahara to speed up approvals and keep spending under control
Multi-step approvals,
fewer bottlenecks
As organisations grow, it's essential to control company spending, ensuring buyers purchase from the right suppliers at the right price. Purchase requisition approvals make this simple. Managers can approve or reject spend requests, while business leaders gain full visibility of spending not yet reflected in the purchase ledger.
With Zahara invoice approval software, you can apply the same multi-step controls to invoices and purchase requests — saving time, reducing chasing, and keeping accountability clear.
Control spend with invoice approval software
Zahara's invoice approval software gives you control over every invoice decision. Route approvals to the right people based on value, department, or supplier. Approvers can act from email, web, or mobile without getting stuck in a queue.
Every decision is recorded. Every step is timestamped. Your finance team always has a clear view of what's been approved and what's waiting. For capture, matching, and coding before approval, use Zahara's automated invoice processing.
Invoice Approval Software FAQs
Answers to the common questions finance teams ask when they are replacing manual purchasing, invoice approvals, and disconnected payment workflows.
Invoice approval software routes supplier invoices to the right people for sign-off, records each decision, and keeps finance visible on what is approved, rejected, or waiting. In Zahara, the same workflow engine can also approve purchase requests and purchase orders.
Yes. Zahara's approval workflows work for both purchase orders and invoices. You can set up multi-step approvals that route to different people based on value, department, supplier, or other criteria.
Multi-step means the approval passes through more than one person or stage before completion. For example, a line manager might approve first, then a finance director if the value exceeds a threshold. Zahara lets you configure as many steps as you need.
Purchase requisitions are internal approval requests raised before a purchase order is created. In Zahara, users submit a spend request for manager approval. Once approved, it can be converted into a purchase order — using the same approval controls you use for invoices.
Yes. Zahara integrates with popular finance systems including Xero, Sage, QuickBooks, and Microsoft Dynamics. Once approved, invoices can be exported to your finance system.
Yes. You can configure approval steps to require any one person in a group to approve, or require all members to approve. This is useful for shared accountability on high-value purchases.
Yes. Approvers receive email notifications with approve/reject actions directly in the email, so they can respond from their inbox without needing to log in first.
Yes. The Zahara mobile app is available for iOS and Android. Approvers can view, approve, reject, and comment on purchase orders and invoices from anywhere.
Yes. Zahara sends reminders to approvers with pending actions. You can configure reminder frequency and escalation rules so approvals do not get stuck.
Yes. The Zahara dashboard gives real-time visibility of approvals in progress, including who has approved, who is next, and how long each step has taken.
Yes. Zahara reporting gives visibility of your approval pipeline, including outstanding approvals, average approval times, and bottlenecks.