AP Automation for Groundworks Companies
Control project spend before invoices arrive
Zahara brings requests, approvals and invoices into one system, so finance teams can see committed project spend before supplier invoices arrive. Site purchases, subcontractor costs and project approvals stay connected from the start, giving you clearer budget control across every job.
Trusted by finance teams across construction and project-based businesses
Purchase-to-Pay for Groundworks
How does Zahara help groundworks teams control project costs?
Groundworks teams need to keep site purchases, supplier invoices and approvals moving while maintaining control over project costs.
Zahara connects purchase requests, approvals and supplier invoices in one system, giving finance teams visibility of committed and actual spend.
This reduces manual chasing, helps prevent duplicate payments and keeps costs linked to the right projects.
See if Zahara is a good fit for you in under 15 minutes.
Schedule a Scoping CallApprove spend before ordering
Site teams can submit purchase requests that are approved before orders are placed with suppliers or subcontractors.
Auto-route approvals by project and team
Approval requests are automatically routed based on role, value, site or project, ensuring the right people sign off.
Record goods received (GRN)
Site teams can confirm deliveries from any device, creating clear records of materials received for invoice matching.
Track committed project spend
Finance teams can see approved and committed spend across projects before supplier invoices are paid.
Groundworks Finance Challenges
What are the biggest finance challenges for groundworks companies?
Groundworks companies face high invoice volumes, multiple active sites and decentralised approvals.
This can lead to delayed processing, poor visibility of project costs and a higher risk of errors such as duplicate or incorrect payments.
High invoice volumes across sites
Groundworks companies process invoices from different suppliers and subcontractors, making documents harder to track without a central system.
Delayed approvals from site teams
Approvals often depend on busy site managers working remotely, creating bottlenecks and leaving finance teams chasing responses.
Limited visibility of project spend
Costs are spread across multiple jobs, making it difficult to see what each project is actually spending in real time.
Risk of errors and duplicate payments
Manual processes increase the chance of duplicate invoices, incorrect data entry and missed discrepancies.
Purchase-to-Pay Workflow — Groundworks
Keep groundworks costs visible from request to invoice
Every purchase follows a clear process. Teams create purchase requests, approvals are routed automatically and invoices are captured using AI with no manual data entry.
Finance can track committed spend, supplier invoices and project costs as work progresses across sites.
Learn More about Accounts Payable automation
Seamless AP automation,
tailored to your finance system.
Zahara integrates with the tools your finance team already trusts, including Xero, QuickBooks, Sage and MYOB.
CITU
Zahara is intuitive and easy to use. It has helped us gain control of our purchasing, deliver our projects on budget, improve cashflow and relationships with our suppliers and sub-contractorsRead the full case study: how Zahara helped Citu
Frequently asked questions
If you're exploring accounts payable automation, you may have a few questions. Here are answers to the most common things finance teams ask when evaluating Zahara.
Accounts payable automation for groundworks companies captures invoices, routes approvals and helps manage supplier payments across multiple sites. It replaces manual processes with structured workflows, giving finance teams better visibility of project costs.
AP automation links purchase requests, invoices and approvals to specific projects. This helps finance teams track committed and actual spend, reducing the risk of overspending.
Yes. Site managers can review and approve purchase requests and invoices from mobile or desktop, helping projects keep moving without waiting for office-based approvals.
Purchase-to-pay ensures costs are approved before they are committed. Purchase orders are raised first, invoices are matched against them and approvals follow a clear process.
Yes. Zahara is designed for businesses operating across multiple sites. It connects site teams, finance and management in one system, helping maintain consistent processes and visibility across projects.
