Invoice processing software - faster, simpler, and safer with automation.

Invoice processing software streamlines Accounts Payable processes, which include extracting, populating, and managing invoice data. By automating your invoice processing, you can speed up the processing time, reduce the risks associated with manual processes, such as fraud and errors, and enhance your visibility into cash flow.

You can read an interesting article on AI detecting Accounts Payable fraud in a blog post written by Corcentric.

Simplify your invoice processing and improve visibility by automating manual tasks.

Traditional invoice processing can be quite time-consuming. After receiving a supplier invoice, the accounts payable department must match the invoice with the purchase order and receipt, record it in the accounting system, and code it appropriately. Before any vendor payment can be issued, the invoice must be approved by the relevant employee. Additionally, every invoice must be stored properly for tax and regulatory purposes.

With Zahara invoice processing software, you can:

• Use electronic invoice processing to drive efficiency
• Manage and approve invoices from anywhere
• Immediately send requests to approvers via customised workflows
• Use optical character recognition (OCR) to digitise paper invoices and standardise records

What is an invoice processing software?

Invoice processing software automates the entire invoice lifecycle. It captures, validates, and approves invoices before the payment process begins. By automating these tasks, businesses significantly reduce manual data entry, minimise errors, and expedite the payment cycle.

Zahara Software

Overview: Zahara’s software is a comprehensive invoice processing system with advanced automation, user-friendly interfaces, and robust integration capabilities. It caters to the needs of UK businesses, making it an ideal choice for those who seek efficiency and accuracy in their financial operations.

Key Features:

• Automated invoice capture and approval workflows
• Real-time budget management and reporting
• Integration with leading ERP and accounting systems, such as Xero, Sage Intacct, Business Central and many more
• Multi-level approval chains with customisable workflows
• Supplier management and self-service portals

Benefits:

• Enhanced Efficiency: Zahara Software automates the entire invoice lifecycle, significantly reducing the time and effort required for manual processing.
• Improved Accuracy: Advanced data capture and validation technologies minimise errors, leading to more accurate financial records.
• User-Friendly Interface: Zahara Software’s intuitive interface makes it easy for users to navigate and perform tasks, reducing the learning curve and increasing productivity.
• Comprehensive Reporting: Real-time analytics and reporting tools give businesses insights into their financial operations, aiding in better decision-making.
• Scalability: Zahara Software is designed to grow with your business, accommodating increasing invoice volumes and more complex workflows as needed.

Why Zahara is the Better Choice:

Zahara combines the best features of leading invoice processing software with additional benefits tailored to the unique needs of UK businesses. Its focus on automation, accuracy, and ease of use makes it an excellent choice for companies looking to enhance their financial operations. Zahara’s real-time budget management and comprehensive reporting tools provide unparalleled visibility and control over accounts payable processes, setting it apart from other systems. The seamless integration capabilities ensure that Zahara can easily fit into your existing financial ecosystem, making it a future-proof solution for businesses of all sizes.

Benefits of using Zahara’s invoice processing software

Implementing an invoice processing system offers numerous benefits to businesses, regardless of size or industry. Here are some of the key advantages:

Increased Efficiency:

Our invoice processing software automates repetitive tasks, allowing employees to focus on more strategic activities. This results in quicker invoice approvals and payments, ultimately reducing the processing time.

Error Reduction:

Manual data entry is prone to errors, leading to costly mistakes. Invoice processing software uses advanced technologies like OCR and AI to capture and validate data accurately, minimising mistakes and discrepancies.

Cost Savings:

Automating invoice processing reduces the need for manual labour, resulting in significant cost savings. Additionally, faster processing times can lead to early supplier payment discounts, further enhancing savings.

Improved Compliance:

Invoice processing ensures compliance with local regulations and corporate policies. They provide audit trails, real-time reporting, and tax compliance features, reducing non-compliance risk and associated penalties.

Enhanced Visibility and Control:

These systems offer real-time insights into invoice status and overall cash flow. This visibility allows businesses to make informed financial decisions and better control their accounts payable processes.

Scalability:

As businesses grow, their invoice processing needs become more complex. Invoice processing software can quickly scale to accommodate increased invoice volumes and more intricate workflows, ensuring continued efficiency.

How to Choose the Right Invoice Processing Software

Selecting the correct invoice processing system is crucial for maximising the benefits mentioned above. Here are some factors to consider when making a decision:

Integration Capabilities:

Ensure the system integrates seamlessly with your existing ERP, accounting, and financial management systems. This will facilitate smooth data flow and reduce the need for manual data entry.

User-Friendly Interface:

A system with an intuitive and user-friendly interface will be easier for your team to adopt and use effectively. Look for software with a clean, well-organised interface and comprehensive training resources.

Customisation Options:

Every business has unique needs and workflows. Choose a system that allows customisation to match your specific requirements, whether setting up approval hierarchies or designing custom invoice templates.

Security and Compliance:

Given the sensitive nature of financial data, security is paramount. Ensure the invoice processing system has robust security measures, including data encryption, access controls, and regular security audits.

Customer Support:

Reliable customer support is essential for resolving issues arising during implementation or day-to-day use. Look for a provider that offers comprehensive support, including phone, email, and live chat options.

Invoice Processing Software Conclusion

Invoice processing systems are indispensable tools for modern businesses in the UK. They offer a range of benefits, from increased efficiency and error reduction to cost savings and improved compliance. By automating the invoice lifecycle, these systems free up valuable time for employees, allowing them to focus on more strategic tasks.

The leading invoice processing systems, such as Zahara Software, Kofax AP Agility, SAP Concur, Tipalti, Sage Intacct, Xero, ApprovalMax, Dext, iComplete, and Lightyear, offer a variety of features tailored to meet businesses’ diverse needs.

When choosing the right system for your business, consider integration capabilities, user interface, customisation options, security, and customer support.

Investing in a robust invoice processing system is a strategic move that can significantly enhance your financial operations, providing greater control, visibility, and efficiency. By adopting the right invoice processing software, businesses in the UK can streamline their accounts payable processes, reduce costs, and stay competitive in an increasingly digital landscape.

This comprehensive overview of the leading invoice processing systems serving the UK highlights these tools’ essential role in modern financial management. By integrating advanced technologies and offering a range of features, these systems help businesses of all sizes achieve greater efficiency and accuracy in their invoice processing workflows.