When spend needs approval
Requests, purchase orders, invoices, and exceptions can all enter a controlled route.
Invoice Approval Automation
Take back control with automated workflows
Reclaim control and gain full transparency over your spending with Zahara's automated multi-step approval workflows.
- Route invoices and purchase requests to the right approvers
- Reduce bottlenecks with automated reminders and visibility
- Approve by email, web app, or mobile app
- Keep every approval decision documented in one audit trail
John Clarkejc@myzahara.net
Invoice #INV-2048 ReceivedBrightline Supplies LtdBuyerReceiver
Costs Transparent
Supplier Paid On-Time
Time Savings
Cost Reduction
Audit-ability
Why Purchase Approvals Matter
Purchase approval is critical in managing organisational spending, ensuring that purchases are necessary, within budget, and authorised by the right people. It adds accountability and prevents overspending or unauthorised expenses.
Zahara simplifies and streamlines this process with its intuitive multi-step approval workflows. Customise approval routes based on roles, departments, or spending limits, ensuring compliance and transparency at every stage.
Notifications and tracking features keep everyone in the loop, reducing delays and improving efficiency. Zahara ensures that the right people are informed at the right time, so no step in the process is missed.
Approval workflow automation
Simple or sophisticated approval workflows, created in minutes
Zahara's key strength is the ability to create simple or incredibly sophisticated approval workflows in minutes. Conditions and rules can be applied to each step of the Accounts Payable Automation process, to engage the right people in your organisation.
Approval workflows can be created for purchase orders, requests to buy that can be turned into purchase orders, and invoice approvals. They can include approval decisions, branching logic, reminders, escalations, supplier actions, and finance system exports.
A workflow engine for the process you already have
Zahara is not limited to a handful of preset approval routes. It can be configured around the rules, exceptions, people, and handoffs that make your approval process work.
The important question is not whether your process fits a template. It is how Zahara can reflect the approval controls your organisation needs.
Yes, Zahara can handle the 27-step version. But we'll help you avoid turning paperclips into a board-level decision.
Want to see how your own approval process would work in Zahara?Talk to Sales
See the whole Zahara flow
The total package for approval automation
Zahara brings invoice approvals, purchase requests, purchase orders, reminders, status tracking, and audit trails into one automated workflow. Watch the video to see how approvals move through Zahara and help teams replace email chasing with faster, clearer decisions.
Thousands of finance teams trust Zahara to speed up approvals and keep spending under control
Automate Approvals,
Accelerate Efficiency
As organisations grow, it's essential to control company spending, ensuring buyers purchase from the right suppliers at the right price. Introducing purchase requisition workflows makes this simple. Managers can approve or reject spend requests, while business leaders gain full visibility of all spending not yet reflected in the Purchase Ledger.
With Zahara, you gain complete control over your procurement process. Save time, boost efficiency, and make purchase approvals hassle-free, all while maintaining clarity and accountability.
I enjoy logging into three systems to check if an invoice was approved.
Said no one ever.
Save Money Using our Invoice Approval Software
Zahara's multi-step approval workflows give you complete control over every invoice. Route approvals to the right people based on value, department, or supplier. Approvers can act from email, web, or mobile without ever getting stuck in a queue.
Every decision is recorded. Every step is timestamped. Your finance team always has a clear view of what's been approved and what's waiting.
I love chasing invoice approvals through endless email threads.
Said no one ever.
Invoice Approval Software FAQs
Answers to the common questions finance teams ask when they are replacing manual purchasing, invoice approvals, and disconnected payment workflows.
Yes. Zahara's approval workflows work for both purchase orders and invoices. You can set up multi-step approvals that route to different people based on value, department, supplier, or any other criteria.
Purchase requisitions are internal approval requests raised before a purchase order is created. In Zahara, users submit a spend request which is approved by the relevant managers. Once approved, it can automatically be converted into a purchase order.
Yes. Zahara integrates with popular finance systems including Xero, Sage, QuickBooks, and Microsoft Dynamics. Once approved, invoices can be automatically exported to your finance system.
Multi-step means the approval passes through multiple people or stages before completion. For example, a line manager might approve first, then a finance director if the value exceeds a threshold. Zahara lets you configure as many steps as you need.
Yes. You can configure approval steps to require any one person in a group to approve, or require all members to approve. This is useful for shared accountability on high-value purchases.
Yes. Approvers receive email notifications with approve/reject buttons directly in the email. No need to log in to Zahara—they can take action directly from their inbox.
Yes. The Zahara mobile app is available for iOS and Android. Approvers can view, approve, reject, and comment on purchase orders and invoices from anywhere.
Yes. Zahara sends automated reminders to approvers who have pending actions. You can configure reminder frequency and escalation rules to ensure nothing gets stuck.
Yes. The Zahara dashboard gives real-time visibility of all approvals in progress. You can see who has approved, who is next, and how long each step has taken.
Yes. Zahara's reporting module gives you full visibility of your approval pipeline, including outstanding approvals, average approval times, and bottlenecks.
