- - Xero- Business Central- QuickBooks Online
About Us
Sync Type: Full Sync Integration Type: Cloud LinkXero
- Email invoices into Zahara
- OCR automatically reads invoices in seconds
- Easily match invoices to purchase orders
- Create multi-step invoice or purchase request approval processes
- Easy Ad-Hoc invoice approvals
- Approve by email, web, or mobile app
- Receipt deliveries and snap delivery notes
- Automatically post approved invoices into Xero
- Run GRNI reports
Zahara lets you enjoy all the perks of Xero, while bringing on invoice automation and purchase order control.
Your finance team will be able to raise purchase requests and purchase orders that go out to suppliers automatically, with approval. You can receipt the delivery, and Zahara will automatically record and match the invoice and purchase order. You can rest assured that any anomalies will flagged for you. This process gives you a full audit trail, and the 3-way matching means you’ll never end up paying a duplicate invoice ever again. Once that’s all been processed, the invoice will be sent over to Xero with no effort on your part. You can customise levels of control and visibility every step of the way so there are no unexpected purchases.
Find out more about Xero invoice approval workflows.
Find out moreBetter buying starts with Zahara …
Our Xero purchase order system integration allows you to instantly pull in all your suppliers, accounts codes, cost codes (tracks) and your tax codes straight into Zahara. Most importantly, you can also post your invoices from Zahara straight back to Xero fully approved. You get better buying with Zahara and Xero fused together. With Zahara you have best of breed approvals workflows together with amazing OCR invoice recognition (with line items) all included in the one application.
Your staff can have a Zahara account and place purchase requests. These can be approved by email and the purchase order sent onto the supplier. Deliveries can then be easily receipted. Once the invoice is received into Zahara, the invoice can be matched, approved and then exported into Xero. It is only the Invoice was pass over to Xero. The most impressive part here is you can run GRNI reports and see the order invoice balance with multiple invoices recorded against the order.
How it works – Finance team
The finance team have an immediate visual of all spend as it’s being made – even at trade counters using the Zahara mobile app. Invoice processing becomes faster and easier – invoices can be emailed directly into Zahara. There will be invoices in Zahara but not in Xero but that’s ok because you can run off reports at month end for accruals.
Projects and Jobs
Xero is used widely in job centric businesses like events. Zahara’s projects can be used for the allocation of spend for your different projects. You can create project budgets with granularity like consumables, people, and hire. Whatever you need, you can set expected spend up front and get alerted when the buyers start spending close or over the Budget limit.
How it works – coding
Zahara was designed with Xero in mind. We have all the coding you need to create invoices in Xero exactly the way you need them. We have Projects and Cost Codes which can renamed to suit and align with Tracking categories.
Mobile Buying
With Zahara’s mobile app, your buyers can buy out in the field. We have a neat solution for trade-counter purchases as well. They can generate a PO number and then photograph the collection note, so Finance have an immediate visual of expected invoices. You can also have your teams receipt deliveries by easily photographing the GRN.
Staff Expenses
Using Zahara’s mobile app and dedicated Expenses section, staff expense claims can be created together with receipt capture – and then submited for dedicated expense approvals.
Better Invoice Approvals for Xero
Our key features are:
Purchase Orders
Know your costs before you commit to spending.Deliveries & Receipting
Full audit trail so you have total visibility of what’s been delivered and receipted.Approval Workflows
Infinitely customisable workflows so you can be ready for every scenario.AI Invoice Processing
Pay your invoices 9 times faster using our specialised OCR.Supplier Payments
Make secure payments in-app to avoid the faff of online banking.Reporting & Analytics
With a complete audit trail and GRNs you’ll know if there are any hold ups.Book a DemoFAQs:
Why would we go with Zahara over Dext or Approval Max?
In short, Zahara is effectively like Dext and Approval Max in one app. We’ve been in the game for such a long time and have added so many features over the years that there isn’t much you can’t do with Zahara. Because Zahara is so infinitely customisable, you can tailor the app towards your needs.
Oh, and our OCR also reads invoices by line item!
Why have I not heard of you?
You have now! We’ve been around since 2016 and have been providing AP software to companies like Lush and British Airways for years. You may catch us at the Digital Accountancy Show and Accountex when they roll around each year, do come and say hi!
Who uses Zahara?
In the Xero world, it tends to be the bigger users. Those that require controls over the buying process because they are now experiencing rapid growth. Our customers tend to be services based or not for profits, people working in industries like construction, charities, hospitality.
Sage 50Sync Type: Full Sync
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Sage 200Sync Type: Full Sync
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Sage IntacctSync Type: Full Sync
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QuickBooks OnlineSync Type: Full Sync
Combining efficient processes and simplified financial management for optimal performance.
QuickBooks Online is a cloud-based finance system widely used by small and medium-sized businesses. Its key benefit lies in its user-friendly interface, making it accessible even for non-accounting professionals. QuickBooks Online offers a range of features including invoicing, expense tracking, bank reconciliation, and financial reporting. It provides real-time access to financial data, allowing businesses to monitor cash flow and make informed decisions. With its mobile app, users can manage finances on the go. QuickBooks Online integrates with various third-party applications, enhancing functionality and streamlining processes.
XeroSync Type: Full Sync
A seamless integration for a streamlined and efficient finance ecosystem.
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Pegasus OperaSync Type: Full Sync
For enhanced efficiency and streamlined operations. Unlock business potential.
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ExchequerSync Type: Tailored CSV Export / Import
Streamline financial processes and accounting solutions for businesses.
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ERP SystemsSync Type: Tailored CSV Export / Import
Integrate Zahara with ERPs like SAP, Oracle and Microsoft Dynamics AX.
An ERP (Enterprise Resource Planning) system is a comprehensive software solution that integrates and manages various aspects of a business's operations, including finance, human resources, supply chain, manufacturing, customer relationship management (CRM), and more. The primary purpose of an ERP system is to streamline and automate business processes, improving efficiency, productivity, and decision-making.
MYOB AccountRightSync Type: Full Sync
Add automation and control to your buying.
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Access DimensionSync Type: Tailored CSV Export / Import
Use all of the power of Zahara and it's amazing approvals and invoice automation together with your existing Access accounts system
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Zapier & Power AutomateSync Type: Event Driven Integrations
Use event based integrations to harness the power of Zahara and other cloud-based applications.
Zapier is a web-based automation tool that allows users to connect and automate workflows between different web applications and services without the need for coding or complex integrations. With Zapier, businesses and individuals can streamline their processes by creating "Zaps," which are automated actions triggered by specific events. The key benefit of Zapier is its ability to integrate a wide range of web applications, including popular tools like Gmail, Slack, Trello, Salesforce, and more. Users can set up Zaps to automate tasks such as sending email notifications, creating new tasks, updating customer information, and syncing data between different applications.
TwinfieldSync Type: Tailored CSV Export / Import
All of Zahara’s functionality and you import Zahara’s approved invoices into Twinfield
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Microsoft Business CentralSync Type: Full Sync ... coming next
Ready to go purchase and invoice approvals as well as world-class invoice automation. A full Accounts Payable suite for Microsoft Business Central
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AttachéSync Type: Full Sync
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